PO pipeline · Q2 2026
Every PO from draft to reconciled. Continuous 3-way match (PO · delivery · invoice) with named-rule anomalies.
Anomalies · captured
$186K
YTD · 32 caught · $4.8K avg event
On-time delivery
94%
Up from 78% last year
Avg approval cycle
1.2d
vs 3.5d baseline · parallel routing
Active POs · $
$742K
14 POs · 3 vendors · 8 job codes
Demo note. Click any PO to drill into the 3-way match. PO-4418 is the hero — catches 6% rate drift on an aggregate order before it posts.
Back to pipeline
Aggregate · pad base · 2,400 tons
Rate-drift catch · $2,880 savedPO value
$67,200
2,400 tons × $28.00/ton
Delivered
2,412
tons · within 1% tolerance
Invoice · flagged
$71,168
+$3,968 · rate drift detected
3-way match
Anomalies 2
Delivery
PO · delivery · invoice · line-by-line
Line
PO
Invoice
Match
Aggregate #57 · pad base
2,400 t · $28.00
2,412 t · $29.68
✗ rate
Delivery fee · long-haul
$1,200
$1,200
✓ ok
Fuel surcharge · DOT index
$480
$720
✗ rate
Tax · Weld County
$3,612
$3,612
✓ ok
Total
$67,200
$71,168
+$3,968
Rate drift · rule RD-003
Aggregate unit rate · 6% above PO
PO confirmed $28.00/ton · invoice shows $29.68/ton. No PO amendment on file. Same vendor drifted rates on 2 prior Pad jobs before catch. Recommended action: push back invoice · withhold $2,940 delta.
Fuel surcharge · rule FS-001
Fuel index not matching published DOT rate
Invoice applies $0.30/ton fuel surcharge vs DOT published $0.20/ton for the Apr 15 delivery window. Delta $1,028 on this shipment.
The 3-way match is the catch. PO says $28. Delivery ticket says 2,412 tons. Invoice says $29.68 + inflated fuel surcharge. Without the agent, AP would pay the invoice. Here it's flagged before posting. $3,968 back on this PO alone.
Vendor performance · T12M
8 active vendors · on-time delivery, pricing trend, quality score, dispute history.
Vendor
Spend T12M
On-time
Quality
Rate drift
Disputes
Texas Aggregate Supplycategory · materials · aggregate
$412K
+6% flagged
3 (1 open)
Hertz Equipment Rentalcategory · equipment rental
$288K
stable
1
WEX Fleet Fuelcategory · fuel · fleet cards
$186K
stable
0
Premier Electric · subcategory · subcontractor · electrical
$124K
+14%
2 (1 open)
Southwest Steel & Supplycategory · materials · steel
$98K
+3%
0
PPE Directcategory · safety · PPE
$42K
stable
0
Inventory · parts yard + consumables
Live stock levels · reorder points · consumption by crew · expiry tracking.
PPE · consumable
Hi-vis Class 3 vests
Current stock sufficient for 6 weeks at Q2 burn rate
On hand84
Reorder at40
Fuel · monthly
Diesel · fleet card
WEX tracked · consumption running +8% above plan on Pad 14
Q2 burn$186K
vs plan+8%
Materials · aggregate
Aggregate #57 · stockpile
Pad 17 build-up prep · consumption starts May 12
On hand2,412 t
Reserved · Pad 172,380 t
PPE · safety-critical
SCBA canisters · 30-min
Expiry tracking enabled · 2 approaching limit
On hand18
Expiring 90d2
Materials · geotextile
Geotextile liner · non-woven
Pad 17 spec C-300 · lead time 14d from vendor
On hand1,240 sf
Reorder at2,000 sf
Tools · consumable
Diamond blades · 14"
Concrete saw consumables · 6-week rotation
On hand24
Reorder at10
Spend analytics · Q2 2026
Where the money goes · by category, by vendor, by job. Consolidated across 8 vendors · 24 categories.
Q2 spend
$1.21M
+8% vs plan · driven by Pad 14
Savings · negotiated
$48K
YTD · 6 wins · rebates + early-pay
Vendor concentration
64%
Top 3 vendors · monitor diversification
Spend · by category
Spend · by job
Pad 14 spend running 14% over bid. Cross-referenced with AG.02 Job Costing margin (6.1% vs 18% target). The procurement agent flags the "why" — rate drift on aggregate (Texas Aggregate Supply) and fuel over-burn from Unit 4412.